Urbana School District #116

Board of Education Agenda & Documentation

Board meeting agenda, financials, minutes, documents, and videos

USD116 BOE Meetings are held on the 1st and 3rd Tuesday of each month (except August – 2nd and 4th Tuesday; no meetings in July) at 7:30 p.m., at the Jean F. Burkholder Administrative Service Center, 205 North Race Street, Urbana, in the Board Room, unless otherwise indicated(*).  Agenda materials should be to the Superintendent’s office no later than one week prior to the meeting. Agendas and documentation are published below at least 48 hours prior to the start of the corresponding BOE meeting.  Minutes are posted on this page after the board has approved the minutes. The study sessions and business meetings are broadcast live on UPTV starting at 7:30 p.m. UPTV is available locally on Comcast channels 6 & 1096, i3 Broadband channel 6, AT&T U-Verse channel 99 and streaming worldwide on the web.  After the live broadcast, all meetings (starting in August of 2014) are available on both the District’s YouTube Channel and the UPTV YouTube Channel. Links to the videos are also posted below under the corresponding meeting date. For previous years’ board minutes, agendas and documents, please visit the Board Minutes Archive.

2018-2019 Agenda, Minutes, Documentation

Meeting Date & Type
Agenda Approved Minutes Documentation Financials
Tuesday, August 7, 2018 Study Session
Video
Aug 7, 2018 Executive Session Aug 7, 2018 Study Session #8.01 Administrative Personnel Items 9.01 Recruitment, Retention, & Hiring
Tuesday, August 21, 2018 Business Meeting
Video
Aug 21, 2018 Business Meeting 1 #11.01 Minutes June 19, 2018 August 7, 2018 #11.04 Personnel Items #11.05 Administrative Personnel Items #11.06 2018 Graduation List #11.07 Activity Account – Class of 2022 #11.03 Interfund Loans – August 2018 June Financials 2018 July Financials Urbana Adult Ed Board Report
Tuesday, September 4, 2018 Video Sept 4, 2018 Study Session #7.04 Dr. King School Improvement Presentation #10.01 Superintendent Evaluation
Cover Letter
Evaluation Letter to BOE
Evaluation Letter & Form to Supt.
Survey Letter to Direct Reports
#9.01 Public Hearing on USD #116 FY2019 Budget #9.02 Public Hearing on UAE FY2019 Budget #11.03 Budget Presentation
Tuesday, September 18, 2018
Video
Sept. 18, 2018 Business Meeting Agenda #11.01 Minutes Aug. 21, 2018 Sept. 4, 2018 #9.3 School Improvement Plans Thomas Paine Elementary Wiley Elementary #11.04 Personnel Items #11.05 Vehicle Replacement Request #11.06 Resolution of Sale or Disposal of Property
Wiley Weeding Log
#12.02 2018-19 Budget Discussion
#12.02 & 12.03 Resolution
2018-19 Final Summary
2018-19 Budget Expenditures
2018-19 Budget Revenues
UAE 2018-19 (FY19) Budget 2018-9-18 Financials
District Financials
UAE Financials
Sunday, September 23, 2018
Video
Sept. 23, 2018 Executive Session Agenda
Monday, September 24, 2018 Sept. 24, 2018 Special Meeting – Board Retreat
Monday, October 1, 2018 Oct. 1, 2018 Special Meeting Agenda
Tuesday, October 2, 2018
Video
Oct 2, 2018 Study Session Agenda 8.1 Cunningham Children’s Home/USD #116 Shared Use Agreement
Exhibit A
Exhibit B
Exhibit C
Tuesday, October 16, 2018

Video
Oct. 16, 2018 Business Meeting Agenda
Sunday, October 21, 2018
6:30pm
Audio – public comments
October 21, 2018 Executive Session Agenda
Sunday, October 28, 2018
5:30pm
Audio – public comments
October 28, 2018 Executive Session Agenda
Sunday, November 4,2018
3:30pm 
Audio – public comment
November 4, 2018 Expulsion hearings Agenda
Monday, November 5, 2018
5:30pm
November 5, 2018 Executive Session Agenda
Tuesday, November 6, 2018
7:30pm
Video
November 6, 2018 Study Session Agenda#8.1 Board Resolution Supporting Racial Equity Professional Development and Restorative Practices
#11.2 ISBE School Report Cards
Tuesday, November 20, 2018 7:30pm
Video
November 20, 2018 Business Meeting Agenda#11.1 Minutes
Oct. 16, 2018
Oct. 21, 2018
Nov. 4, 2018
Nov. 6, 2018
Nov. 10, 2018
#8.2 School Improvement Plan – Dr. Williams Elementary
#11.4 Personnel items
#11.6 Approval of Resolution of Commitment to Racial Equity in Urbana SchoolDistrict #116

#7.1 Public Hearing – Working Cash Bonds
#8.1 & #12.2 Notice of Proposed Tax Levy
#11.2 Financials
District
Urbana Adult Education
#11.3 Interfund Loans
#11.5 Activity Account Approval
Tuesday, December 4, 2018
7:30pm
Video
December 4, 2018 Study Session Agenda8.1 – Resolution: School Bonds
Tuesday, December 18,2018
7:30pm
Video
December 18,2018 Business Meeting Agenda#11.01 Minutes#11.04 Personnel Items
#11.06 Sale or Disposal of Property
#12.04 Conflict 180 Contract Approval
#8.02 Tax Relief Grant
#11.02 Financials
District
Urbana Adult Education
#11.03 Interfund Loans
#12.02 Tax Levy Resolution
#12.05 BOE Conference Expenses
#12.06 Replacement of Equipment request

Tuesday, January 15, 2019
7:30pm

Video

January 15, 2019 Study Session Agenda

Tuesday, January 22, 2019
7:30pm

Video

January 22, 2019 Business Meeting Agenda


#11.01 Minutes
December 18, 2018

January 15, 2019


11.4 Personnel Items

11.5 Resolution Sale or Disposal

11.6 Resolution for purchase for reasl estate

12.2 Resolution abating 2010 series

12.3 Resolutation abating 2011 series

King weeding log 5.26-12.31.2018

December attendance

December graph page one

December Graph 2018 page two


Trust – December 2018

Revenues by Fund – December 2018

Expenses by Fund – December 2018

Busey Wealth Management – December 2018

Board Report – December 2018

Wednesday, January 23, 2019
5:30pm

Video

January 23, 2019 Special Meeting Agenda

Thursday, January 24, 2019
6:30pm

January 24, 2019 Special Meeting Agenda

Monday, January 28, 2019
5:30pm

January 28, 2019 Special Meeting Agenda





Friday, February 1, 2019 12:00pm

Video

Friday, February 1, 2019 Special Meeting Agenda


Tuesday, February 5, 2019 7:30pm

Video


Tuesday, February 5, 2019 Study Session Agenda



10.1 SYEP Agreement
Thursday, February 7, 2019 5:30Thursday, February 7, 2019 Special Meeting Agenda
Sunday, February 10, 2019 1:30Sunday, February 10, 2019 Special Meeting Agenda
Wednesday, February 13, 2019 6:30

Video
Wednesday, February 13, 2019 Special Meeting Agenda
Sunday, February 17, 2019 1:30 pm Sunday, February 17, 2019 Special Meeting Agenda
Tuesday, February 19, 2019 7:30 pm

Video
Tuesday, February 19, 2019 Business Meeting AgendaJanuary Attendance

8.3 Title 1 School Improvement

8.4 O&M Fund Balance Presentation

11.3 Interfund Loans

11.4 Personnel Items

12.2 SYEPMOU

12.3 Working Cash Request
Wednesday, February 20, 2019 5:30 pm Wednesday, February 20, 2019 Special Meeting Agenda
Thursday, February 21, 2019 5:30 pm Thursday, February 21, 2019 Special Meeting Agenda
Sunday, February 24, 2019 1:30 pm

Video
Sunday, February 24, 2019 Special Meeting
Monday, February 25, 2019 5:30 pmMonday, February 25, 2019 Special Meeting Agenda
Tuesday, February 26, 2019 5:30 pmTuesday, February 26, 2019 Special Meeting Agenda
Sunday, March 3, 2019 1:00 pmSunday, March 3, 2019 Special Meeting Agenda
Tuesday, March 5, 2019
7:30 pm

Video

Tuesday, March 5, 2019 Study Session Agenda
7.1 Voltus Presentation

7.2 IMRF Early Retirement Incentive Program

7.4 Calendar Information

10.1 Professional Development Presentation

Tuesday, March 7, 2019
6:30 pm

Video

Thursday, March 7, 2019 Special Meeting Agenda
Tuesday, March 12, 2019 7:30 pm

Video
Tuesday, March 12, 2019 Business Meeting agenda11.4 Personnel Items
Tuesday, March 26, 2019 5:30 pm

Video
Tuesday, March 26, 2019 Special Meeting Agenda

Tuesday, April 2, 2019 Study Session

Video
April 2, 2019 Study Session
#7.2 Hope Springs MOU
10.1 District e-plan for Federal-Formula Grants Presentation

# 9.2 ESS Cleaning Contract Extension
Thursday, April 11, 2019 6:30 pmThursday, April 11, 2019 Special Meeting Agenda
Tuesday, April 16, 2019 7:30 pm

Video
Tuesday, April 16, 2019 Business Meeting Agenda11_1 Minutes11.4 Personnel Items
11_7 ARO Agreement
11_8 King Weeding Log
11_8 Sale or Disposal of Property
12_3 MOU Hopespings
February Graph 2019 Page 1
February Graph 2019 Page 2
March Attendance
March Graph 2019 Page 1
March Graph 2019 Page 2
Treasurer’s Report-February 2019
Treasurer’s Report-January 2019
UAE Board Report-April 2019
UAE Board Report-March 2019



11_6 Auditors
11_9 Activity Account
Expenses By Fund-February 2019
Expenses By Fund-March 2019
List of Bills Feb-March 2019
Revenues By Fund -February 2019
Revenues By Fun-March 2019
Trust-February 2019
Trust-March 2019


Tuesday, April 23, 2019 5:30 pmTuesday, April 23, 2019 Special Meeting Agenda
Friday, April 26, 2019 3:45 pmFriday, April 26, 2019 Executive Session Agenda
Saturday, April 27, 2019 9:45 am Saturday, April 27, 2019 Executive Session Agenda
Wednesday, May 1, 2019 7:30 pm
Wednesday, May 1, 2019 Executive Session Agenda
Thursday, May 2, 2019 7:30 pmThursday, May 2, 2019 Executive Session Agenda
Friday, May 3, 2019 7:30 pmFriday, May 3, 2019 Executive Session Agenda
Sunday, May 5, 2019 6:00 pmSunday, May 5, 2019 Executive Session Agenda
Monday, May 6, 2019 6:00 pmMonday, May 6, 2019 Executive Session Agenda
Tuesday, May 7, 2019 7:30 pmTuesday, May 7, 2019 Study Session Agenda10.1 Personnel Items
10.2 Administrative Personnel
7.2 Weekly Schedule Urbana Youth Program
7.2 UHSYP Letterhead
7.2 UHSYP Presentation
UHS School Improvement Presentation
UMS School Improvement Presentation

Friday, May 17, 2019 5:00 pmFriday, May 17, 2019 Executive Session Agenda
Sunday, May 19, 2019 7:30 pmSunday, May 19, 2019 Special Meeting Agenda
Tuesday, May 21, 2019 7:30 pmTuesday, May 21, 2019 Business Meeting Agenda11.1 April 16, 2019 Business Meeting Minutes
11.1 April 23, 2019 Special Meeting Minutes
11.1 May 6, 2019 Special Meeting Minutes
11.1 May 7, 2019 Special Session Minutes
7.2 UHSYP Presentation
8.1 PRESS Plus 99 and 100
9.2 Integra Report USD116 May 21, 2019
11.4 Personnel Items
11.5 King Weeding log
11.5 Wiley Weeding log
11.5 UHS Weeding log
11.5 Tech Recycle Master list May 2019
11.5 Resolution for sale of miscellaneous Equipment May 21, 2019
11.6 Sanitary Hauling Contract Extension
11.7 UMS Roof Replacement Bid
11.8 UHS Roof Replacement Bid
12.2 Urbana Youth Program Cost Sheet
12.3 Food Service Bid
UAE Board Report-May-2019




Busey Wealth Mgmt-April 2019
Expenses By Fund-April 2019
List of Bills April 2019
Revenues by Fund-April 2019
Trust-April 2019
Thursday, May 30, 2019 6:00 pmThursday, May 30, 2019 6:00 pm, Session Agenda
Friday, May 31, 2019 7:30 pmFriday, May 31, 2019 Special Meeting Agenda
Tuesday, June 4, 2019 7:30 pmTuesday, June 4, 2019 Study Session Agenda8.2 Integra Report USD116
8.3 School District and UPTV Broadcast Services IGA 2019
8.7 Nancy Thies Marshall Mural Proposal
10.1 Personnel Items
11.1 Elementary School Presentation
10.1 10.1 Additional Personnel Items

10.1 Personnel Items
Tuesday, June 18, 2019
7:30 pm
Tuesday, June 18, 2019 Business Meeting Agenda11.4 Peronnel Items (Posted 6.19.19)
12.7aAdmin Asst Supt Personnel Items (Posted 6.19.19)
12.7b Admin Personnel Re-Assignments (Posted 6.19.19)
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